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Board Meeting Minutes #1 — August 13, 2025

Title: Board Meeting Minutes #1 — August 13, 2025

Date: August 13, 2025 Time: 3:00–4:45 PM ET Board Capacity: Co-op Board

Attendees

  • Austin Robey (Worker-Member)
  • Sean Adams (Worker-Member)
  • Freya Yamamoto (Label-Member)
  • Iz Ocampo (Artist-Member)
  • Haana Lee (Artist-Member)
  • John Garry (Observer)
  • Nick Austin (Supporter-Member)

Community Pulse

Board members discussed forum engagement strategies and ways to make board participation more effective.

  • Freya suggested scheduled "office hours" so each board member can convene with their represented party and discuss the issues most relevant to them.
  • Austin proposed organizing forum posts by tags or creating a board-specific section.
  • The board anticipated an even more active forum as the platform grows, and discussed strategies for staying responsive while prioritizing urgent matters.

Core Agenda Items

Item 1: Board Orientation & Officer Roles

  • The board began defining new officer roles and their responsibilities, particularly Secretary, Treasurer, and Chairperson.
  • Hannah is acting as temporary Secretary to communicate minutes to the forum while the role is debated long-term.
  • The board discussed how a Chair would alleviate responsibilities from Austin, and how the role could expand to include a Vice Chair.

Item 2: Optional Contributions Model Proposal

  • The board discussed Austin's proposal for an Optional Contributions Model.
  • General opinions from the forum were reviewed.
  • The plan was clarified as a test, with success and failure indicators set after a defined period.
  • Consensus: the model is a strong differentiator from competitors.
  • Freya noted that few precedent models exist but supported trying it.
  • Austin shared that platform fees are a significant pain point, especially for labels.
  • Iz requested more information about cart and purchase options.
  • Discussion on handling the existing $25k in "Platform Fee Vouchers" if the model is implemented:
    • Option 1: Refund immediately upon implementation.
    • Option 2: Wait until the test concludes to decide.

The conversation continued in Slack after time ran out.

Action Items

  • Austin: Create a Board Updates category in the Subvert Member Forum.
  • Austin: Draft written documentation for board decisions and officer roles.
  • Austin: Get D&O insurance.
  • All board members: Consider capacity for officer positions.

Votes & Decisions

  • [Co-op Board] Optional Contributions Model proposal — Approved 6–0–0 (voted asynchronously via Slack). View proposal