Board Meeting Minutes #3 — October 1, 2025

Title: Board Meeting Minutes #3 — October 1, 2025

Date: October 1, 2025 Time: 3:00 PM ET Board Capacity: Co-op Board

Attendees

• Austin Robey (Worker-Member, Director)
• Sean Adams (Worker-Member)
• Freya Yamamoto (Label-Member, Chairperson)
• Iz Ocampo (Artist-Member, Treasurer)
• Nick Austin (Supporter-Member)
• John Garry (Observer)
• Not present: Haana (Artist-Member, Secretary)

Notes

This meeting was primarily informational, focused on previewing the platform and reviewing the rollout timeline. Notes were kept by Freya in Haana's absence.

Core Agenda Items

Item 1: Platform Showcase

• Austin and Sean walked the board through the current state of the Subvert platform.

Item 2: Rollout Timeline

The platform is very close to MVP, ready for limited testing and a staged rollout to membership.

Current Testing Status:

• Working on the Artist Upload Workflow and streamlining processes.

Launch Requirements — Technical:

• Pages requiring finalization: home page and subpages, collections layout and functionality.

Launch Requirements — Business:

• Review of policy documents requiring initial edits:
  • Co-Op Bylaws
  • Member Agreements (Artist, Fan, Label, Worker)
  • Terms of Use
  • Privacy Policy

Initial Launch Cohort:

• The board briefly discussed criteria for the gated membership launch but did not reach consensus. To be revisited.

Action Items

• Review the policy documents and provide initial feedback by EOD (6 PM PST) Wednesday October 8, 2025.
  • Note: Haana was exempted from this deadline due to a personal matter and her absence from the meeting.
• Finalize technical needs for launch.
• Finalize business needs for launch.

Votes & Decisions

No formal votes. The board agreed to review policy documents (Bylaws, Member Agreements, Terms of Use, Privacy Policy) and provide notes for further review.